SUPPORT OUR TROOPS Military show

Basingstoke War Memorial Park

POSTPONED

STALL APPLICATION FORM

This is the first time of this event, the aim of this show is to show support for our troops both at training and on tour. We hope to attract as many people as possible as we intend to help raise money for the SSAFA and the Royal British Legion Poppy Appeal.

SUPPORT OUR TROOPS show organisers will be staging a two day military show in Basingstoke, North Hampshire for weekend of the .............................. Encompassing all periods of modern military history and displays. All aspects of the show will be sited within the Basingstoke War Memorial Park.

Conditions of Entry(please read carefully) All applicants must complete and return the attached Risk Assessment form and comply with relevant HSE requirements. All applicants must be insured for third party risks. If you would like to attend this event please complete and return this form to me as soon as possible but no later than 15^th June 2008. If you would like to be sited next to a particular trader please let us know in advance and we will do the best, but this cannot be guaranteed. Please note your entry number is not your pitch number.

The 'S.O.T.' organisers reserve the right to refuse an application and any payment will be returned without reason for this refusal offered or implied, in event of refusal or cancellation. We will not enter into any correspondence on this subject.

PITCHES (All outdoor)

Stall rent will depend on size of stall required. The cost for a 4m wide pitch at £50 inc. VAT and then in multiples of 4m thereafter (if required). All pitches are 6m deep. (all dimensions are approximate). Exhibitors will receive two Exhibitor Entrance Tickets per 4 metre pitch. Additional exhibitor tickets can be purchased at a concessionary price of £5 each.

If you would like to apply after this date please contact the organisers. (Post dated or part payment cheques will not be accepted). All applications must be accompanied by the full payment. Cheques should be made payable to: support our troops

Conditions of hiring stalls, open space reservation & payment of space.

No site is reserved or deemed to be reserved until the payment in full has been made. Part payment or Post dated cheques are not acceptable.

Allocation of site.

This allocation will be entirely at the discretion of the organisers, although every effort will be made to meet the exhibitors requirements. Please note Entry Number is not the Plot Number.

Preparation of trade stands.

Traders will not be able to gain access to the site until 9am on .................................. The show ground will be closed to the public on Saturday and Sunday at 5:30pm. All stands and exhibits must be in place no later than 8:30am on Show days. (If you require extra time to set up please note this on the application form)

Movements of trade stands in the show ground.

No traders may move their stand once the space has been allocated. No vehicles may move on show days after 9:00am. Delivery of supplies will only be permitted prior to 8:30am each day.

Dismantling of stands on closing day.

All traders must vacate the site on the evening of ...............................after the event closes.

Vehicles.

Vehicles may only park within the showground provided they are within the allocated area, for use with the stand, all other vehicles, including stock vehicles, are to park nearby as directed, for which free passes will be issued (2 passes will be provided, any extra passes required please contact the show organiser).

Overnight security.

Stall holders are permitted to stay on the site overnight in their own caravans or tents, you may camp within your stall holding area. Note there will be no washing facilities, but there will be access for water supply.

Public address system.

Traders are not permitted to have P.A. systems, music or other noises coming from their stands. Music demonstrations may be permitted at the section organisers discretion.

Litter.

Traders are expected to help maintain the ground in a clean and tidy condition and all rubbish from their stands should be placed in the rubbish bins provided. Failure to do this could affect next year's invitation.

Barbecues.

Charcoal Barbecues of any type will not be permitted on the show site, camping or parking fields occupied by the show.

Please complete and return this form

Mr J. Allen

2 Browning Close, Basingstoke, Hants. RG24 9DG. Tel: 07747 538 920

PLEASE NOTE YOUR ENTRY NUMBER IS NOT YOUR PITCH NUMBER.

Please detach here - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -

Type of goods sold: ............................................................................................................................................

Number of 4m pitches required: ................ Total frontage: .................

Full Name: (Please Print) ....................................................................................................................

Address: ........................................................................................................Post Code:......................

Tel.:............................................ Email: ...............................................................................................

I enclose a cheque made payable to: support our troops For £................... (in full payment)

A STRICT CODE OF PRACTICE APPLIES TO THIS EVENT

All structures used for displaying goods on sale must be of safe and sound construction and appropriate for safe load. Goods that are laid out on the ground must not cause trip hazards or be stacked in an unsafe manner.

All traders will provide their own fire extinguisher. They must be fully operational and appropriate for the aspects of your pitch, stock and equipment.

It is a condition of letting the stand and display space that the tenant shall have Public Liability Insurance to cover their activities.

The organiser reserves the right to ask for and inspect documentary evidence of the insurance required in paragraph 1 above.

The sale of fireworks or pyrotechnics is prohibited.

Please enclose a copy of your liability insurance

I have a fully operational fire extinguisher

Signed.....................................................................................................